Instructions for Oral Abstract Presentations

Instructions for Oral Abstract Presentations

Thank you for presenting at the International Council of Nurses 2023 Congress

This page is designed to prepare you for your oral presentation at the International Council of Nurses 2023 Congress. Please visit the page regularly for updates on technical requirements, deadlines and general information.

Who are these guidelines for?

  • Invited oral abstract presenters

Please refer to the scientific programme for further details on your session type.

As an Invited Oral Presenter, you will need to:

  • If your abstract is selected for an oral presentation, you will have a designated time slot at which you can present your abstract. Each presenter is allocated 10 minutes for their presentation.
  • Timings will be strictly adhered to by the session chairs. Please be considerate and keep to the scheduled times to allow all speakers the opportunity to present their work.
  • Invited Oral Presenters are expected to attend the Congress in person and present their abstracts at the Congress venue in their allocated session. If you will not be able to travel to Montreal, please contact the Congress Secretariat at as soon as possible.

A link was emailed to you with the registration instructions. Please refer to the email for further details. If you cannot find it, please check your spam box as well and contact us at as soon as possible.

IMPORTANT: Abstract presenters who have not completed their registration or have not emailed the ICN 2023 Secretariat to confirm any possible special circumstances by 28 February 2023, 23:59 CET, will be removed from the Congress scientific programme.

PowerPoint Presentation Guidelines

PLEASE NOTE: In compliance with CME/CPD requirements all speakers and oral presenters are requested either to disclose any conflicts of interest or to include in their presentation a statement that they have none.

  • The first slide of your presentation must be your name and presentation title.
  • The second slide should be the disclosure slide. If you have nothing to disclose, please add “No Disclosures”. You can download a template HERE.
  • We recommend that you label all slides that include unpublished data with a title: “UNPUBLISHED DATA – DO NOT COPY OR DISTRIBUTE”.
  • All speakers will now have received an email from our Partner Aikitech from the email with the instructions to upload your presentation to the online Media Management System (MMS).
  • Please follow the shared instructions and upload your presentation to the MMS in advance of your arrival In Montreal.
  • If you are unable to upload your presentation to the MMS, once you are at the Congress site you have the option to visit the Speakers’ Ready/Preview Room, situated in room 512E on the 5th floor:
    • You can bring your presentation slides on a USB stick in the traditional way. You will be assisted to upload It to the MMS.
    • Please visit the Speaker’s room as soon as possible to provide enough time for a technical test.
  • You will only be able to use the laptops supplied in the session halls for your presentation. The Congress will not be able to support lecture slides presented on personal laptops.
  • Please note, that your slides must be finalised and ready, at least, on the day of your session. We recommend having It ready 24 hours in advance to allow time for a technical test.
  • If you have embedded video within your PowerPoint, please make sure to check it before uploading to the MMS platform or in the Speakers’ Ready/Preview Room well before your planned session and at least 2 hours before the start of your speech.
  • Format: Your presentation should be prepared in .PPT or .PPTX format.
  • Ratio: Please note that the conference computers in the session Halls are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the Halls is 16:9.

To use MAC presentations on a PC compatible computer, please note that you need to prepare your presentation according to the instructions below, before taking it to the Speakers’ Ready Room:

  1. Convert it to PowerPoint or PDF.
  2. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
  3. Insert the images as JPG. The following file types will NOT be visible on a PowerPoint based PC – TIF, PNG or PICT.

International Nursing Review

Accepted oral abstract authors are very welcome to submit their manuscript to International Nursing Review, the official journal of ICN. Information about the submission process and aims and scope of the journal can be found here. Please feel free to contact the journal editor

You may want to attend the session on writing for publication (Writing for Publications: Myths, Realities and Pitfalls) and meet the editor.