Payment Cancellation Terms & Conditions

Payment Cancellation Terms & Conditions


Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form, the organizer will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.


Once a signed Booking Form is received, a confirmation of the exhibition will be emailed to you with an accompanying invoice.


Terms and Conditions (Terms and Conditions) of Sponsor will be included in the contract as well.


Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-advice” Form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.


60% upon receipt of the Sponsorship Agreement and first invoice
40% by January 16, 2023
100% from January 16, 2023
All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be
subject to cancellation fees as determined below.

Option 1: Payment by check (CAD).
Please make checks payable to:
Kenes International Organisers of Conferences Ltd – ICN 2023 

Option 2: Payment by Bank Transfer (CAD).
Please make drafts payable to:
Kenes International Organisers of Conferences Ltd –  ICN 2023

All bank charges are the responsibility of the payer.


Cancellation or modification of sponsorship items must be made in writing to the Sponsorship & Exhibition Sales Department at Kenes: Sherwin Gentle through email via

  • 10% of the sponsorship amount if the cancellation/reduction is made before 03/11/2022 inclusive.
  • 50% of the sponsorship amount if the cancellation/ reduction is made between 04/11/2022 and 03/03/2023 inclusive.
  • 100% of the sponsorship amount if the cancellation/ reduction is made after 03/03/2023.