Travel and Visas

Travel and Visas


There are direct flights to Montreal from over 150 destinations worldwide, and the city centre is just a few minutes’ drive from the airport.  The ICN Congress organisers are not able to handle flight bookings but we suggest you book your flights early to get the best deals. Please, check visa and other requirements for entering Canada   

We would like to inform you that ICN has opted for Air Canada as the preferred airline for the ICN Congress 2023. Once you have registered for the ICN Congress, you will receive a promotion code from Air Canada. 

To book a flight with your promotion code, access and enter your promotion code in the “Promotion Code” box. 

Please note: 

  • The booking is to be made to the following city: Montreal, YUL (QC) 
  • The travel period begins Saturday, June 24, 2023 and ends Wednesday, July 12, 2023.   
  • Travel is valid every day of the week. 
  • For North America, a 5% discount will be applied on standard fares, 10% on flex fares and higher. For international travel, a 10% discount will be applied on standard fares and higher.   


Submission of Applications

Please refer to IRCC website to learn about a temporary resident visa (visitor visa) and the process to apply for one.

Find out if you need a visa to travel to Canada here.

Please note that visa applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to show that they meet the requirements for a temporary resident visa. While a special event code has been assigned to your event, it does not offer any advantage to the applicant, in terms of a positive visa outcome. The applicant must meet all the eligibility criteria in order to receive a visa.

Processing times for visa applications  vary depending on the visa office and the time of the year. Participants are encouraged to check processing times to find out how long it takes us to process most applications.  Each application is different and takes a different amount of time to process. We can give you an estimate, based on your application type.  If you’ve already applied, learn how to check your application status.

Participants are encouraged to apply at least 12 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event.

When applying please indicate “Purpose of Trip” as follows:

  • Purpose of trip; “OTHER”
  • In the free text box for OTHER , please write: The International Council of Nurses (ICN) 2023 Congress, Special Event (SE) code: (Code you will receive upon registration)

Biometrics Expansion

Since the summer of 2018, when you apply for a visitor visa, study or work permit (except U.S. nationals), or permanent residence you need to give your fingerprints and a photo. To facilitate repeat travel to Canada, applicants for a visitor visa, study or work permit will only need to give their biometrics once every 10 years.

For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Electronic Travel Authorization (eTA)

Since November 10, 2016, visa-exempt foreign nationals must have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

COVID-19 updates

Please refer to IRCC’s website for COVID-19 updates. And any COVID-19 entry into Canada requirements.

Citizenship and Immigration Canada